HELD AT THE ACHTZEHN CONVENTION CENTRE AT ZINKWAZI LAGOON LODGE ON
1 Registration on entry
2 Welcome and Apologies:
There were 14 apologies and 45 members present.
The attendance register is filed with the original minutes.
3 Establishment of Quorum:
A quorum was established.
- Approval of Minutes of AGM held on 18 December 2017
Proposed by Cliff Hatt and seconded by
- Matters arising from minutes of AGM held on 18 December 2017:
No matters arising.
- Vice Chairman’s report:
Vice Chairman on holiday in Namibia.
- Report on Financial Statements (Richard Armstrong):
Richard presented the financial statements for ZBRRA.
Richard presented the financial statements for ZBRRA.
Zinkwazi Beach Residents and Ratepayers Association is a member based Non- Profit Organisation.
Income is raised through membership subscription fees, donations and interest received. These funds are utilised to defray any expenditures incurred in pursuit of the Association’s objectives.
The income statement reveals an excess of expenditure over income of R152 021 for the current financial year, an increase of R132 908 over the previous year’s shortfall (R19 113).
Income received during the year of R267 794 is made up of members subscriptions R250 650 (up R3 800 on last year). Interest received on the Money Market Account is R17 144 which is a decrease of R2 701 on last year’s figure of (R19 845). The overall net result is a small increase in income on last year of R1 099.
These funds were applied to paying for the expenditure which was incurred during the year of R419 815, up significantly by R134 007 on last year’s figure of
The major items of expenditure are:
Administration fees R138 000,Advertising & Promotion R11 651, Beach parking discs R16 113, Computer expenses R4 405, Office Rent R59 800, Telephones & Fax R10 268 and R150 044 spent on the village “clean up”.
The balance sheet reveals a decrease in accumulated funds to R231 638, and a decrease in current liabilities to R3 000 for pre-paid subscriptions.
The assets continue to be deposits held on our behalf for entrance lights and office accommodation R10 428, and cash in hand and in banks of R224 210 a reduction of R149 438 over last year’s cash.
Overall a financially negative year resulting in a reduction of funds as the association continues to embark on projects for the benefit and enhancement of the village.
FORECAST OF INCOME AND EXPENDITURE FOR 2019
INCOME R 270 000
EXPENDITURE – 369 200
ADMINISTRATION FEES 156 000
ADVERTISING & PROMOTIONS 6 300
BANK CHARGES 2 400
BEACH PARKING DISCS 16 000
COMPUTER SUPPORT & MAINTENANCE 4 500
CONSERVANCY EXPENSES 6 000
OFFICES EXPENSES 18 000
RENT 65 000
TELEPHONE COSTS 10 000
VILLAGE CLEAN UP – ROBERT 45 000
VILLAGE CLEAN UP 40 000
- 99 200
Discussion followed with regards non members and various questions were asked as to why some home owners were reluctant to join ZBRRA. Various reasons were suggested.
8 Report on Services (Gail Harris):
We started this year with 179 members and lost 17 members during the year due to selling their second homes or selling and moving away. We gained 13 members so ended the 2017/18 year with 175 members. We have since gained another 4 during November and December so are back to 179.
The water supply from Umgeni Water is clean and supply from them has not been interrupted. This is the second Christmas season that we have had no water woes! Very grateful.
Sadly the meters have been problematic due to Ilembe not having any new batteries to replace the ones in the pre paid meters which are not working.
Ilembe has therefore decided to revert back to reading the meters monthly. As I have said in previous newsletters, it is wisdom to take a reading once a week in addition to their reading once a month. Please contact accounts at Ilembe if you are not receiving a bill.
Please remember when reporting faulty meters to get a Reference number.
Thank you to those members who are adhering to the 4 bag rule on a MONDAY ONLY!
To those who are not, shame on you!!
As previously said I do understand if you only have a gardener on days other than Mondays but I notice that some residents have full time gardeners and STILL put their garden refuse out on days other than MONDAYS. This doesn’t assist us in our quest to have a clean and tidy village.
Monkey bins are still available at R1035 to our members. R1350 to non members! We only have four left. Please email me if you require one and then deposit the money into the ZBRRA account ref your “name and monkey bin”.
Upgrading of Sewer System at Main Beach Toilet Block – Feedback – Nick Ras
The environmental authorisation process for the implementation of the proposed sewer upgrade system at the toilet block commenced during 2018. ZBRRA has participated in the Stakeholder Consultation process and provided written comments on the proposals. According to Mr Njabulo Ngwane from Kwadukuza Municipality (KDM) the environmental authorisation is expected during the first quarter of 2019. In the mean time, emergency maintenance and improvements had been carried out by the Skiboat Club which have resulted in a big improvement to the situation experienced over the last 3 years.
Upgrading of Lifeguard / Skiboat Club Building. – Feedback – Nick Ras
The long term needs of the Lifeguards and Ski-boat Club had been determined through a process of engagement with these parties. The plans incorporating those needs together with proposed accommodation for community facilities are expected early in the New Year. A costing will then be carried out in order to develop a financial feasibility for the implementation of the proposed upgrades. Liaison with KDM on this project continues.
Sadly the saga of the pathway continues! KDM promised us that it would be completed by 16 December. We tried desperately to get Civils to allow us to do the pathway but they insisted that they would do it. We are hoping that work will again start early in 2019.
The trees that Wendy planted have grown and are now providing shade for the pathway.
I manage to get potholes filled every now and again and the village is actually almost pothole free at the moment.
Robert continues to follow the programme set out for him to keep the village, servitudes and beach from the other side of the lagoon to Nonoti, clean and clear of litter. His bicycle has just come back from repairs and a service and is up and running again.
A huge thank you to Frank and others who started this programme on the P403. Cliff has continued throughout the village to assist KDM in cutting back shrubs etc. Thank you so much to Frank and Cliff who tirelessly and thanklessly worked to get this mammoth task completed. This has been ongoing and we are very grateful to those who have been involved including Wendy who has assisted with her expertise and knowledge of plants and aliens.
Cliff will elaborate further under Operation Upgrade.
This has taken off remarkably and every now and again I manage to convince a few more people to buy the green bags and recycle.
Well done to those who are so diligent in separating their refuse – Vusi is very appreciative for your involvement.
Andy will elaborate further.
Sadly we know the state Eskom is in but I continue to report street lights and vandalised boxes. Eskom does what they can with the money that they have.
I continue to persevere. I have a good relationship with the Management but they can only do what they can with the finances that they have.
NW will elaborate more on the street light situation.
Paving along from ZBRRA offices to corner of Kingfisher and Nkwazi
A huge thank you to Derek Tavendale for paving the above section. This is what community is all about! Thank you Derek!
We have trimmed the servitudes a couple of months back as part of operation clean up. KDM have since trimmed them again.
I constantly report the wooden stairs that lead down to the beach in various servitudes and wait on KDM to repair the Sandy Cove stairs. Hopefully this will be done within the next few days.
I apologise for not being at the AGM but my family surprised me with a ticket to Cape Town to be with my sister and family over the festive season. They thought it was a good idea for me to have a change of scenery during this first Christmas without Winwood.
I am away until the 7 January but will still be contactable on my cell should you have an emergency.
Sheila Tavendale has very kindly offered to keep some green bags in case you need to buy some. Thank you Sheena!
Thank you to the ZBRRA Committee who continue to support me and assist where necessary. These are the people who tirelessly work for no renumeration. Thank you Richard for assisting with the finances – I appreciate you all.
Have a wonderful Christmas and thank you once again for your continued support, this is so appreciated.
- Report on Conservancy (Cliff Hatt)):
With the co-operation of Zinkwazi Skiboat Club we have placed and labelled special bins for green bag recyclable waste and these bags of refuse, thanks to ZBRRA, are now placed in a specially constructed monkey-proof walk-in enclosure out of sight of residents and visitors In Magai Park.
The Wednesday Green Bag collection of recyclable waste by Vusi Maduna of SuperWaste has been driven and steered in Zinkwazi by Andy Smithen and even in its early stages it has evolved into a well managed system with just a few tweeks to be made but Andy will elaborate on that.
Guest speakers have spoken on the threat of extinction of certain vultures, on the Vervet Monkey and on our resident Crowned Eagle in the Lala Forest.
Gill netting has been addressed and we have attempted, with little authority unfortunately, to monitor possible unlicensed marine activity.
This project in conjunction with Zinkwazi Neighbourhood Watch [ZNW] was composed of four objectives:
- Widen and clean the approach road to Zinkwazi in order to both beautify and most importantly make safer for all road users – whether they be motorists, runners, cyclists or persons walking to work. Simultaneously remove alien vegetation such as Lantana and Pereskia.
- Clean and beautify the approach to the beach parking, including the ‘basket ladies’ area, the parking area surrounds and the pizza area.
- Trim all overhanging trees and cut back all hedge and bushes encroaching onto the road or hindering persons using the verges in the village as well as eradicating any alien growth where possible
- Reclaim the true road widths by edge trimming all verges and clearing all road drains throughout the village
Thanks to those who anonymously helped kick off the operation with their generous donations and offers of assistance.
A heartfelt thank you to Zinkwazi Skiboat Club for the invaluable usage of their trailer and to Jasper Pons for his bakkie over the 3 month periods. Thanks to Cliff Hatt and Frank Scheun for their supervisory assistance and to Derek Tavendale for a tiled walkway from the postboxes to the caravan park and for the white edging on all drain covers. Thanks also to Jan Nel for assisting in eradicating alien vegetation at the village entrance and to ‘anonymous’ who filled in the dangerous potholes at the ’S’ bend . Thanks to Darryl Fischer for the loan of an extra wheelbarrow and to to Nick Ellender for the use of his Bobcat. And finally a special thanks to Dave Clewlow whose staff assisted in trimming verges from the compound to the Zinkwazi entrance
We believe that the changes have been good for all of us no matter how long we’ve resided here and with the involvement of so many persons in one way or another, a good and understandable community spirit has been fostered.
It had also become patently clear that the financially challenged KDM municipality hasn’t and is not going to provide the services we all desire to keep Zinkwazi in an acceptable condition and that certain upkeep will have to be done by the community itself [Ballito already does this via their UIP structure].
We believe the funds to be well-spent in the interests of all. The change has been a joy to all and at times a revelation to many as unseen gutters, drains and actual road-widths were exposed.
Our appeal to all homeowners and permanent residents, in the interest of maintaining property values and pride in our village, is that we now make a concerted effort to maintain the standards achieved by taking responsibility for our ‘own’ verges.
We sincerely thank all current members whose annual contributions over the years has made the whole operation possible and we naturally appeal to all non-members to assist us in looking after our village by becoming contributing members of ZBRRA.
Recycling – Andy Smithen
Andy Smithen explained how the recycling started and showed members a power point presentation with photos explaining how the re cycling works and how he is assisting and working alongside Vusi. He reminded members that there is a trailer parked behind ZBRRA and Gail will assist in placing recycling that cannot be placed on verges on a Wednesday, in that trailer, between the hours of 8am and 1pm on week days.
He also reminded members that Gail has the green bags for sale in the office.
Jasper Pons said that approximately 50 years ago he had spoken about recycling and he was thankful and happy that it had taken off.
10 UIP (Steve Theunissen)
Steven enlightened new members as to what the UIP was all about and stressed
the Importance with regards the involvement of all the residents or this would not work.
He also explained that there were various high costs involved with the setting up of this UIP in fact admin costs would almost double. He said that although it was an extreme option, it was a viable one.
Steve felt that obviously first prize would be to be able to continue as we are but to do a serious membership drive.
Original report attached to minutes.
11 Election of 2018/2019 Committee:
Cliff Hatt and Frank Scheun were proposed by Richard Armstrong and seconded by
Klaus Achtzehn (proxy)
The Chairman closed the meeting and wished all a happy Christmas and new year.
(In absence of Vice Chairman) Date:………………………
Gail Harris (Admin Manager ………………………. Date: ……………………